How does the flexible travel expense scheme work?

Employees receive reimbursement based on actual travel behaviour. They register commuting trips, business kilometres and working-from-home days via the app.

Can employees declare their kilometres?

Yes. The platform automatically calculates the reimbursement based on distance and policy. A monthly payroll file is delivered with correct reimbursements.

Can I reimburse sustainable journeys at a higher rate?

Yes. The platform supports higher reimbursements for sustainable transport such as cycling.

How does the scheme fit with hybrid working?

Employees register per day whether they travel or work from home. Both are correctly processed and settled via the payroll system.

Flexible travel reimbursements

With a flexible travel reimbursement scheme, employees are reimbursed for the journeys they actually make. This can include a mileage allowance for travel using a personal vehicle or reimbursement of public transport costs. More and more often we see that employees want to travel flexibly. For example, they may choose which mode of transport best suits each day, travel partly by bicycle or car, and partly by public transport, or sometimes work at different locations. With our mobility platform, employees can easily combine different transport options and be reimbursed for the entire trip.

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Provides flexibility to choose the most optimal mode of transportation
Combines travel using multiple forms of transportation, such as cycling and using public transport
By varying the mileage reimbursement rate, sustainable travel can be encouraged

Travel expense reimbursement is entirely digital through the Mobility Platform: employees log their commuting and business trips using their own transportation and easily account for mobility card usage online. Managers approve digitally. The Mobility Platform provides immediate visibility into expenses reconciled with the employee.

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The flexible nature of this travel expense scheme also makes it versatile in application. For instance, at a major healthcare service provider, employees combine their own transportation, public transport, and car-sharing services. They can easily input their claims and have visibility into their travel records.

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Flexible travel reimbursements

Benefits of the flexible reimbursement scheme

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